What is SharePoint Forms365?
The 60-second introduction, what the product replaces, who it's for, and when to reach for it instead of the alternatives.
SharePoint Forms365 is a drop-in replacement for SharePoint's default list forms. You design the form once in our WYSIWYG canvas, install the SharePoint Framework package in your tenant, and SharePoint stops showing its default form and starts showing yours, for new items, edits, and read-only views.
What you get instead of the default form
- Drag-drop designer with 60+ field and layout components
- Conditional rules (
visibleIf,enableIf,requiredIf, audience trimming), no code - Validation beyond what SharePoint's column settings allow
- Custom JavaScript via the f365 runtime API when you need it
- AI-generated forms from a Word document or a natural-language description
- Branding, per-form CSS skins, theme tokens, light/dark modes
- Repeating sections / linked-list rows, invoice line items, attendees, expenses
- Signatures, file attachments, image markup, built in
- Multi-page forms, tabs, accordions, for long workflows
Who it's for
- Business analysts and IT power users who'd otherwise build SPFx web parts for every list. Forms365 gives you a designer instead.
- Process owners running approval workflows, intake forms, inspections, inductions, time sheets, registrations.
- Developers who want to ship a polished form without becoming a React developer first, but who appreciate dropping into JavaScript when the no-code path runs out.
When SharePoint Forms365 is the right choice
| Scenario | Right choice? |
|---|---|
| You're already storing data in a SharePoint list | ✓ Yes, Forms365 lives on top of your existing schema |
| You need conditional show/hide, validation, branding | ✓ Yes, that's the core value |
| Long workflow, multi-page or wizard-style | ✓ Yes, tabs, accordions, multi-page all supported |
| The form needs to live outside SharePoint (public URL) | ✗ Use Forms365 Public instead |
| You just need a survey, not a workflow | Probably Microsoft Forms |
| You want full control of every pixel and have devs | Custom SPFx web part |
How it relates to Forms365 Public
Forms365 Public is the sibling product for forms that live on the open web, public submission links, PDF receipts, no SharePoint required. The two share the same form designer and the same JavaScript runtime, so skills transfer.
Where to go next
- 5-minute quickstart, install and ship your first form
- Designer tour, what every panel does
- Reference wiki, every component, every property